Today, all company services are managed digitally. The reason is certainly linked to the omnipresence of digital technology, its ease of transmitting, sharing and working. It is also possible to use software remotely, to archive and keep secure data without accumulating piles of paper. For the human resources department of a company, the use of dedicated software is therefore practical, even essential.
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The HR department is crucial in a large company. As a reminder, its main mission is to recruit the personnel necessary for the proper functioning of the entity. From a global point of view, the HR department manages the employment and the skills inherent to the company, it takes care of the remuneration of the personnel and the working conditions of the employees.
What is human resources software used for?
Installing and using a HR software within a company is not only a support for the operation of the human resources department, it is a real HR tool that is an integral part of the work of HR employees. This type of software is also called HRIS software; HRIS being the acronym meaning ” Human Resource Management Information System “. But then, what is an HRIS? The objective of this software is above all to improve the management of human resources and the payroll ofa company. The human resources management software is a single tool that brings together the plethora of modules and functionalities used by HR employees to facilitate their various missions.
What are the main features of HR management software?
The functionalities of the HR information system are often grouped into various modules, each of which is supplemented by the various tasks incumbent on the service. Thus, and for example, the “Time tracking” or “Time management” module integrates tools relating to employee absences, holidays included, but also the management of their working time in order to assess their productivity, and finally the management of schedules which may be different depending on the position.
The module called “Talent Management” records interviews and staff evaluations to monitor their performance, personal development and training that each has been able to complete. This “talent management” also involves the recruitment of new skills, the arrival and departure of employees in the company, the management of various training courses and the monitoring of the objectives of each employee.
The legal and financial part is a non-negligible point in the daily work of human resources. Thus, a human resources management software obviously integrates a module which incorporates the following functionalities: follow-up and personnel payroll data, employee expense reports, but also the possibility of accessing electronic signatures to validate contracts or agreements or to be able to keep important documents in a digital and secure safe. Another important point, the updating of data takes place in real time for reliable information.
The HR software is also able to provide collaborators HR certain tools such as the organization chart of the company, the memos, but also the events of the company. It can also integrate a portal for employees with secure access to personal information, documents, etc.
What are the recognized benefits of using HRIS software?
The installation of HR management software on the workstations of HR employees will facilitate the performance of their administrative tasks. Not to mention that the time saved by using an HRIS is indisputable, allowing the HR department to increase productivity, in particular through the automation of certain tasks such as the creation of timetables. This added value can, for example, lead employees to focus more on the human factor of the company. In fact, this tool dedicated to HR reduces the risk of errors that could previously impact the productivity service (overlapping schedules or vacations, etc.), a way to gain peace of mind and reliability.
The HRIS software also adapts to the company, it can be configured and is customizable.
With this tool, the employees can communicate more easily and more quickly with the HR department for any need (leave request, submission of an expense report, interview request, etc.). Its use remains fluid and intuitive enough to be accessible and manageable by all.
The only real digital HR solution, the human resources management software brings together in a single interface all the documents relating to human resources management such as employment contracts, balances of all accounts, etc. The daily use of HR management software brings significant advantages on certain points: performance, improved productivity, ease of management, data security, legal compliance. Improving these aspects inexorably leads to a better quality of work every day.
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